Privacy & Security
Privacy & Security
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Data Collection and Usage
We collect and process various types of data to provide our HR services effectively:
- Personal Data.
- Collected: Employee name, contact information, address, date of birth, government IDs (e.g., Social Security Number or Taxpayer Identification Number), bank details, and emergency contact information.
- Purpose: For hiring, payroll processing, onboarding, benefits management, and compliance with labor laws.
- Employment Data
- Collected: Job role, employment type, shifts, performance metrics, attendance records, skills, and penalties.
- Purpose: To manage employment life cycles, evaluate performance, and ensure accurate payroll.
- Communication Data
- Collected: Chat messages, event participation, ticket submissions.
- Purpose: To facilitate collaboration, resolve issues, and manage events.
- System Data
- Collected: Login activity, IP addresses, device information, and location data (if applicable).
- Purpose: To enhance security, track shifts, and manage location-based features.
Data Security
We implement robust security measures to ensure that all data is protected against unauthorized access, alteration, or destruction.
- Encryption.
- All data in transit and at rest is encrypted using industry-standard encryption protocols (e.g., TLS/SSL, AES-256).
- Access Control
- Access to sensitive data is restricted to authorized personnel only. Role-based permissions are enforced to ensure minimal access.
- Regular Audits
- Security and compliance audits are conducted periodically to identify and resolve vulnerabilities.
- Data Backup
- Regular data backups are maintained to prevent loss in case of system failures or cyberattacks.
- Incident Management
- A dedicated incident response team monitors and addresses any data breaches or security concerns promptly.
Data Sharing & Retention
We do not share your data with third parties except:
- With Consent: When you have explicitly given permission.
- For Compliance: To comply with legal obligations or respond to lawful requests from public authorities
- With Service Providers: Trusted vendors and partners who assist in providing payroll, ATS, and other services. All partners are bound by strict confidentiality agreements.
- We retain your data only as long as necessary to fulfill the purposes outlined in this policy or as required by law.
- Employment and payroll data: Retained for the duration of employment plus [insert number] years for legal compliance.
- Chat and communication data: Retained for [insert period], after which it is archived or deleted.
User Rights
As a user, you have the following rights regarding your data:
- Access.
- You can request a copy of the personal data we hold about you.
- Correction.
- You can request corrections to inaccurate or incomplete information.
- Deletion.
- You can request deletion of your data, subject to legal retention requirements.
- Data Portability.
- You can request your data in a structured, machine-readable format.
Cookies and Tracking
The HRMP may use cookies and tracking technologies to enhance user experience and analyze usage patterns. These include:
- Technologies.
- Session Cookies: For login and navigation.
- Analytical Cookies: To improve system performance.
- You can manage cookie preferences through your browser settings.
- Responsibilities of Employers and Administrators
- Employers using the HRMP are responsible for:
- Maintaining the accuracy of employee data.
- Ensuring only authorized personnel have access to the portal.
- Notifying employees about the data practices outlined in this policy.
Changes to the Privacy and Security Policy
We may update this policy periodically to reflect changes in legal, regulatory, or operational requirements. Any updates will be communicated to users through the portal or email.